Clocking in system for your staff: app, web, kiosk and WhatsApp
TramitApp is a clocking in system that records your team's working hours from a phone, a browser or a kiosk, and brings together on a single dashboard clock-ins, absences and overtime.
- See who's in and who's out, in real time
- Overtime and absences in the same account as clocking in
- Automatic alerts for anyone who hasn't clocked in
From €3 per employee per month, with no lock-in.
What does TramitApp's time and attendance software include?
One system for your staff's time and attendance: clock in, keep track of working hours and have the records ready whenever the Spanish labour inspectorate asks for them.
On any device
Each employee clocks in from wherever they work
- Turn on clocking in via the web, mobile app or physical clocking-in machines
- Each company chooses its channels by company, site or employee
- The same employee can clock in on their phone one day and on the web the next
With location
Every clock-in, with its time and place
- Every clock-in records the time and place
- Built for staff who are on the move, on site or on the road
- You decide where people can clock in from
No training
An easy-to-use clocking in system
- Press Play to start the day and Stop to finish it, no training needed
- Nothing to install on workstations: it runs in the cloud
- Clock-ins, absences and overtime on a single screen
Automatic alerts
Fewer missed clock-ins
- Reminds anyone who hasn't clocked in, so no record slips through
- Shifts left open the day before close on their own
- Corrected clock-ins are flagged as modified
Which clocking in system does TramitApp offer your staff?
TramitApp's clocking-in channels: a clocking-in system for businesses in which each company switches on the channels it needs and combines them in the same time and attendance system.
| Channel | Where the employee clocks in | Which teams it suits |
|---|---|---|
| TramitApp app, with GPS | Mobile teams | |
| Browser, PC or Mac | Office and remote working | |
| Machine or tablet on site | Fixed workstations on site | |
| Code at the workstation | Shifts, shop floor or building site | |
| Chat, no app | No company device | |
| Work chat, no extra app | Office and remote working |
Clocking in from the mobile app
- A clocking in app that's simple and intuitive
- With GPS location for every clock-in
- For teams who work away from the office
Web clocking in
- From any browser, in the office or at home
- Restrict clocking in to an authorised IP or network, if you need to
- Ideal for office staff
Kiosk clocking in
- Machines or tablets with card, PIN or facial recognition
- Designed for clocking in at the workplace itself
QR code clocking in
- A single scan, in seconds
- Dynamic QR code in the app, a personal QR code printed or in Google Wallet, or the company QR code at the kiosk
- No biometric data
Real-time attendance tracking for your whole team
TramitApp also works as attendance management software: you see who has clocked in, who is absent and what's happening at each site, without asking anyone.
Each employee's status at any moment
Picture a business with three shops and a manager in each one. First thing in the morning, each manager sees on a single rota who has clocked in, who hasn't yet and who is absent, without having to call anyone.
Working time records under control
In that same business, you can organise working time records by team, project or department. If you need to check one shop's team, it's grouped together so you can review their clock-ins without mixing them up with everyone else's.
Clocking in by site
Each manager checks the clock-ins at their own site, while the HR person can see all three shops together. If that's your job, you can switch from the overall view to a single shop and check each site separately.
Delegate time management
You share the work out among the shop managers as team leaders: each one looks after their own shop. And you share the holiday planner with the whole workforce.
TramitApp shows a single rota of who is working from home, off sick or on leave, visible to managers and team leaders. You can view it by site, team or project.
Does your team clock in at the office, on site or remotely? We'll show you the rota with your own case
Book a demoClock in by WhatsApp, with a single message
Your team sends ‘Clock in’ —or says it in a voice note— to TramitApp's number and the clock-in is recorded with the exact time. Built for people who move from site to site, are on the road or go from one home visit to the next, and for anyone without a computer or company email.
- No apps, no training. If they can send a message or a voice note, they can clock in. Nothing to install.
- Legally valid in Spain. It goes into the same working time record, with the PDF certificate for the clocking in system, with your full history available and ready to export for the Spanish labour inspectorate.
- On the same dashboard. WhatsApp clock-ins arrive alongside those from the app, the web and the QR code, with the location if the company switches it on.
Also available on Telegram, Microsoft Teams and Slack.
How does employee time recording software work?
Working time reports for the Spanish labour inspectorate
Each employee clocks in and out through whichever channel they have switched on. As clocking-in software, TramitApp stores every clock-in with its time, and with its location when staff clock in from the app; as time recording software, it keeps the history with every correction flagged. When workers' legal representatives or the Spanish labour inspectorate ask for it, as required by Spanish Royal Decree-Law 8/2019, you produce the working time record report with the clock-in history ready to export.
- Export to Excel of the full history
- Reports on absences, clock-ins and overtime, filtered by team, site or project
- PDF certificate of legal validity for the clocking in system
- Edits flagged as modified, with an auditable reason
Holiday and absence management built into clocking in
Holidays and absences adjust automatically to each employee's working time record. For the full picture, see TramitApp's staff holiday planner.
Approve or reject requests
- Holiday and absence requests that you approve or someone you choose
- Employees request it from their app and can see where it stands
Hours worked and balances under control
- TramitApp works out the hours balance by week, month and year
- Based on each employee's contracted hours
All your time management in one place
- Holidays, absences and clock-ins stay in sync
- One single source of data for HR and for the employee
How does overtime tracking work in a company?
With TramitApp, overtime tracking is just another request: the employee submits it, their manager approves it and it is recorded day by day alongside their clock-ins, ready to be given as time off or paid.
- Hours balance convertible into time off or pay, whichever you choose
- Overtime by type (daytime, night-time and bank holiday), each with its own conversion rate
- Overtime is recorded as a payroll input for your payroll provider
- Employees request their overtime and their manager approves or rejects it
In Spain, keeping this record is mandatory: the Spanish Workers' Statute requires working hours to be recorded day by day in order to count overtime (art. 35.5) and caps overtime at 80 hours a year (art. 35.2), not counting hours given back as time off within the following four months.
How does clocking in work for remote employees?
Remote working in the same working time record
Your team requests remote working days with their manager's approval and clocks in from the mobile app or the web, both at the office and at home. Every clock-in from the app records the time and GPS location, and you can limit where people clock in from. That way you can monitor remote working with the working time record itself: every remote clock-in is flagged as remote working and the rota shows each person's remote days. Clock-in reports let you filter the time spent working remotely by project, and managers approve clock-ins that come in with issues.
Clocking in system FAQs
What are the benefits of an employee time and attendance system for managing staff?
You see in real time who's in and who's out, with the time and location of their last clock-in. You can download the full rota and the report for workers' legal representatives, with the full history of the clocking in system. The analytics dashboard brings together indicators and rankings for compliance, issues and overtime. If you run a small business, take a look at TramitApp Nano's clocking in app for small businesses.
Why choose TramitApp as your company's clocking in system?
Because you're not left on your own with the software. We support you through the rollout, loading your data and training the people who will use it, and afterwards, whenever you need help, real people in Madrid answer within minutes.
How do staff clock in and clock out with TramitApp?
Each employee clocks in through the channel that suits them best: the mobile app, with GPS and location; the web, with an optional IP check; or a kiosk or tablet on site, with facial recognition or QR code clocking in. They can also clock in on WhatsApp, on Telegram, or from Microsoft Teams or Slack. Each company switches channels on by company, site or employee and, if you need to control the exact location, there's GPS clocking in.
What happens with forgotten or incorrect clock-ins?
Clock-ins already recorded can be corrected or cancelled and are flagged as modified, with an auditable reason. If a clock-in is missing, a manager can add it afterwards. The system sends reminders to anyone who hasn't clocked in and has an automatic close for shifts left open from the day before.
How are overtime and lateness tracked with TramitApp?
Overtime is handled through a request started by the employee or the manager, with escalating approval. It can be paid or taken as time off through an hours bank. The alerts dashboard has its own overtime category, and the analytics show rankings of employees with the most overtime and the most late arrivals.
Does TramitApp's clocking in system integrate with payroll and other business software?
Yes. Overtime and absences create their payroll input automatically, and hours worked, overtime and absences can be exported to Excel for your payroll provider, with no re-keying. To connect with other systems, there's a REST API and import via SFTP. The holiday and absence management module uses the same working time records.
Does TramitApp comply with Spain's working time recording law?
TramitApp gives you the daily record of working time and the reports required by Spanish Royal Decree-Law 8/2019: you export the full rota, the report for workers' legal representatives and the PDF certificate of legal validity for the clocking in system, to hand to workers' representatives or to the Spanish labour inspectorate. TramitApp is ISO 27001 certified. If you have questions about your specific obligations, check with your employment adviser.
How much does TramitApp's clocking in system cost?
TramitApp costs from €3 per employee per month, only for the modules you use and with no lock-in. Time and attendance is part of Time management, and you can add other modules if you need them. See our pricing or, if you run a small business, take a look at TramitApp Nano. Book a demo and we'll prepare a quote for your case.
Can I try TramitApp's clocking in system before signing up?
Yes. Book a personalised demo and a specialist will show you the dashboard with your own case: office, building site, on the road or shifts. You only sign up once you're sure it's right for your company.
What our customers say
TramitApp supported us every step of the way: they helped us adapt the working time recording tool to our needs and answered our day-to-day questions.
An excellent platform, both for employees and for organising the workforce from HR. Simple, ergonomic and effective: a definitive solution for time and attendance and absence management.
Recording working hours has been a revolution for the company. A time-consuming process has become quick and easy, for both workers and HR.
See all your employees' working hours on a single dashboard
Book a demo